EMAIL  APPLICATIONS

Scanning to an email application, such as Outlook or Windows Mail, attaches the scanned image to a blank email message. You then fill in the recipient email address(es) and send the message. You need to have configured an email application before you can scan to it using OneTouch. If you do not have your email application set up prior to scanning, the default Windows email application will open and ask you to configure your user information. Please contact your IT department, server administrator,  or other group that provided you the email information for setup instructions. Configuring an email application and user account is outside the scope of this document.

Supported file types—All image and text file formats, except HTML, are available when scanning to an email application. Note that text file formats are only available if an OCR module or application is installed. Please refer to "Text Formats" on page 22 to see a list of text file formats that are available when OCR is installed.

The email application in the OneTouch destination list is the default email program selected in the Internet Options of Internet Explorer. Click on the email application that is in the list, then click on the Properties button to launch the Email OneTouch Link Properties window to change the email application.

EMAIL PROPERTIES

Use the Email Link Properties window to select a folder for storing a permanent copy of the scanned image, setting the color document options, and changing the email application that is in the OneTouch destination list.

•       Folder for storing attachments—Click the Browse button to change the location using the Windows file browser, or type a location directly in the field.

•       Internet options—If you need to change your email client, or any other internet options, click the

Internet Options button.

The Windows Internet Options Control Panel opens. Click the Programs tab and choose a new email client from the program list. These are the standard Windows Internet Explorer options. Please see your Windows documentation for more information about the Internet Explorer options.

Color document handling—Click in the Color document handling settings boxes for the options you want.

•       Convert Bitmaps using Screen Resolution—Use this option to ensure that an image will fit on the computer’s screen.

•       Convert Bitmaps to JPEG—JPEG files can be compressed to produce smaller files sizes and, therefore, shorter transmission times when you email the file or upload it to the internet.

If you changed the email application Internet Explorer, and it does not immediately appear in the Select destination list, click the Refresh button to update the destination list in OneTouch.

TEXT  EDITORS

Scanning to a text editing application, such as Microsoft’s Notepad or WordPad, automatically converts the text in the scanned image into editable text using Optical Character Recognition (OCR).

Supported file types—The text file formats and destination applications are only available if an OCR module or application is installed. Please refer to "Text Formats" on page 22 to see a list of text file formats that are available when OCR is installed. Additionally, the available file formats are application specific, for example Microsoft’s WordPad can open *.txt and *.rtf files, so only those two file types will be available when scanning to WordPad.

Note that when there is no OCR module or application installed, the format panel will not contain a text icon and there will be no text editor applications in the Select destination list.

Destination type—This destination type is classified as a “Text Based Link”. To make it available in the destination list, you must select Text editing applications on the Options tab in the OneTouch Properties window. If the text editing application you are using does not appear in the Select destination list, you can add the application using the Text Documents OneTouch Link Properties window.

1.    In the OneTouch Properties window select one of the default text editors such as WordPad.

2.    Click on the Properties button to open the Text Document OneTouch Link Properties window.

From this window you can select what OneTouch should do when text is not detected or recognition fails, and add other applications to OneTouch.

Note that if you recently installed an application, click the Refresh button to see if OneTouch will automatically configure the link before you try adding it manually.

TEXT DOCUMENTS   PROPERTIES

These properties apply to Microsoft Word, Microsoft Excel®, and any other text editing applications indicated by their icons in the list.

•       Add application—Click this button to open the Add Text Based Link dialogue so you can add other text editing applications to OneTouch.

•       Delete application—Select an application in the list then click this button to remove the application from the OneTouch destination list. You can only delete an application that you have added, the destinations that are linked when OneTouch is installed cannot be deleted.

Click in the OCR settings boxes for the options you want. The options will apply to all the applications in the group.

•       Always send a file, even when no text was found—The scanned file is sent to the application even if the image does not appear to contain text. This could occur if you scanned a photograph with a scanner button set for text applications.

•       Show message if text recognition failed—A message will open on the screen if the OCR reader does not detect text in the image.

ADDING  TEXT EDITOR APPLICATIONS   TO ONETOUCH

1.    To add another application to the list, click the Add Application button. The Add Text Based Link dialog box opens.

2.    Click Browse to find the application you want to add to the list.

When you select the application using the Browse button, steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in step 3.

3.    Select the icon in Step 3 of the dialog box. That is the icon that will appear in the OneTouch Destination List.

4.    In step 4 of the dialog box, select the file formats that the application will accept.

HTML Formatted file—Select this option when you want to scan to your web browser for posting HTML pages to a website. Even though word processing applications, such as Notepad and Word can open *.htm files, you cannot scan as *.htm to word processing text editors. Scanning as HTML creates a directory with the *.htm file and linked images for website use. Word processing applications cannot accept a directory structure for image and text transfer.

Rich Text Format—Select this option if your application can open *.rtf files, which are plain text documents that contain formatting. Microsoft’s WordPad application is a compatible application for the *.rtf file formation.

Standard ASCII text file—Select this option if you want to have plain text, without formatting, sent to your text editing application. Most text editing applications will accept plain text (*.txt) files.

Adobe PDF format—Select this option if you are adding a PDF viewing or editing application to the list. This PDF format is an image format only, it will not recognize the document using OCR, and you will not be able to search or edit the text in the final file. The application you are adding must be able to open *.pdf files.

Adobe searchable PDF—This is the PDF image format with a hidden searchable text layer. You will not be able to edit the text the file. The application you are adding must be able to open *.pdf files.

The options you select at step 4 determine the page format icons in the OneTouch Properties window for that group of applications. Refer to the documentation you received with the application to see which text formats the application accepts.

5.    When you are done making changes in this window, click the Add button to accept the changes and close the window.

6.    Click OK on the Link Properties window.

7.    Click Refresh on the OneTouch Properties window and the new application should now be available.